Annual Meeting

A PDF of the Annual meeting from 2023 are found below. Also can be found under the More tab.

Annual Meeting for 2024 was held Saturday November 21, 2024 @ Whittaker Rd. Library. Meeting Minutes appear below for your review. 

Rosewind 3 Subdivision Annual Meeting 2023.pdf
Rosewind 3 Subdivision Annual Meeting 2024.pdf 

Phase 3 Annual HOA Meeting 11/20/25

Board Members Present

• Lynaire – President

• Rodney – Vice President

• Violet – Treasurer

• Jay – Member-at-Large

• Lydia – Secretary

The meeting was called to order at 6:33 pm by the president, Lynaire Clipper. 

2025 Accomplishments

The President reviewed accomplishments for 2025, including:

• Purchase of two new soccer nets.

• Completion of a spring walkthrough with the landscaping vendor to identify cleanup areas, primarily in Phase 3 and the front entrance of the subdivision.

• Major cleanup in the Poplar and Maplelawn wooded areas, including removal of dying branches and fallen trees.

• Asphalt repair project:

  • Quotes were obtained and a contract secured with BMK.

  • Original bid of $2,700 increased to $3,050 due to tariffs.

  • Homeowners were notified prior to work.

  • Project was completed successfully.

• Community event funds ($3,500) were reallocated toward improvements to the walking path.

• Continued maintenance of Aspen Park.

• Solar panel inquiries:

  • HOA researched township regulations and reviewed other HOA policies.

  • A policy was developed, drafted and finalized by August 3, 2025.

Cost-Saving Measures

• HOA insurance policy was moved to Frankenmuth Insurance, resulting in approximately $1,000 in savings.

• Zelle was added as a payment option, reducing PayPal fees.

  • PayPal fees decreased from $719 last year to $339 this year.

• During the summer months, Violet treated poison ivy in common areas along Maplelawn 

Homeowner Questions

• Question regarding insurance coverage under the new provider:

  • Lynaire and Violet confirmed coverage remains the same despite the change in company.

• Suggestion made to consider metal signs instead of current materials for front signs on Martz Rd.

Treasurer’s Report – Violet

• One bankruptcy case has been ongoing since 2021.

  • The HOA worked with legal counsel and will receive back payments from that period.

  • No late fees will be collected—only back dues.

• Total expenses for 2025: $27,663.

  • Landscaping remains the largest expense due to extensive common areas.

• Pond maintenance:

  • HOA continues to contribute but opted out of pond treatments this year.

  • Lynaire organized volunteers to trim bushes at both front entrances in July

  • Phase 2 agreed to take the lead on signage and assist with costs.

• Escrow funds were moved into a Certificate of Deposit (CD).

Administrative Expenses

Administrative costs include:

• QuickBooks software (costs increase annually; paid at beginning and end of year)

• Legal collection fees (certified mail, attorney costs)

• Office supplies (envelopes, stamps)

• CPA services (rates increased)

• Annual meeting costs (reduced by using the library)

• PayPal fees

• PO Box rental

• Website hosting ($45 annually)

A suggestion was made to explore assistance from Lincoln High School’s IT program for website support.

Proposed Budget Discussion

• Administrative fees are expected to increase due to legal expenses.

• Any surplus funds will be placed into escrow.

• Website expenses remain at the bare minimum.

• Mulch is purchased every other year; the 2026 year requires purchase.

• Annual HOA dues are proposed to remain at $300.

Development & Infrastructure Updates

• New development is scheduled to start on Tuttle Hill near pool area 2026

• Phase 3 Sidewalk repairs are still needed due to drainage infrastructure embedded within them.

  • HOA is responsible for sidewalks but cannot alter drainage components.

• Road and traffic updates:

  • Merritt Road will not be repaired by the city anytime soon. Lack of funds.

  • A new crosswalk was installed on Tuttle Hill and Merritt by the Road Commission.

• A traffic study was conducted; results did not show sufficient traffic volume to justify changes (ex. Speed bumps) although there is concern with speeding on Maplelawn 

Additional Questions

• Question regarding alternatives to QuickBooks:

  • Rodney noted that most HOAs use QuickBooks due to invoicing and dues tracking.

  • Board confirmed alternatives were reviewed but switching is not feasible at this time.

• The board was commended by attendees for maintaining consistent dues and cost cutting measures that were taken.

Adjournment

The meeting was adjourned at 7:25 PM.