Board Meetings

HOA Board Meeting Minutes – September 12, 2026

Present:

• Lynair Clipper – President

• Rodney Fry – Vice President

• Violet Elder – Treasurer

• Jay Jamrozy – Member-at-Large

• Lydia Borck – Secretary and Webmaster

Call to order at 11:59 a.m. 

Treasurer’s Report:

• The association is very close to meeting its budget goals for association dues.

• Rosewind Phase 1 continues to keep up with its payments.

• The board needs to begin preparing next year’s budget. The required notice was not sent by the previous board, so the proposed budget process had to be postponed.

Maintenance and Repairs:

• Recent sidewalk repairs were completed successfully, and the results have been satisfactory.

• The mulch installation remains incomplete due to insufficient materials. Children have also been removing mulch from the play area. A reminder will be sent to homeowners asking them to help prevent this. Only rubber mulch is to be used in the play area. Additional mulch will be needed next summer.

Entrance Signs and Landscaping: 

The board discussed ongoing concerns about the appearance of the community entrance signs.

• No progress has been made on the entrance improvements since early summer. Phase 3 paid to cut and repair portions of the Phase 1 entrance after the work had not been completed. 

• The board agreed that funds need to be set aside for future entrance sign improvements. Quotes will be obtained, and the board will discuss this with the other phases once again.

New Business:

The board discussed the cost of maintaining the front pond and the need to balance pond expenses with improvements to the entrance signs and landscaping. 

The association has spent $3,570 on its portion of the pond expenses. The board discussed the following proposed Changes:

• Reduce the association’s advance payment toward pond expenses to one-third of the total cost.

• Require a signed contract outlining the payment arrangement.

• If the other party fails to make its required payments, the association would withhold payment the following year.

• Reassess pond maintenance spending to help fund entrance sign and landscaping improvements.

The estimated costs for the proposed landscaping work are as follows:

• Association’s portion: approximately $2,380 at current prices.

• Trimming by Tanard: approximately $600.

• Additional bushes: approximately $400.

The board noted that these costs remain lower than the amounts previously paid. 

Irrigation System:   

Sprinklers at the front pond have not been operating. The Irrigation Doctor inspected the system and identified eight sprinkler heads that need to be replaced. The estimated replacement cost is between $900 - $1,474. Phase 3 plans on speaking with Phase 1 on a plan for these to be replaced. 

Other Business: 

The association has placed four liens on a property currently in foreclosure and has contacted an HOA foreclosure attorney. 

The board initially met with the attorney on July 1, after which the matter became inactive. On September 10, the board was informed that someone had been assigned to the case. No further updates are currently available. 

The foreclosure process has been repeatedly extended. The association has also paid for service attempts but has been unable to make contact with the homeowners.

The meeting was adjourned at 1:23 p.m.