Board Meetings

HOA Board Meeting Minutes – April 11, 2026

Present:

• Lynair Clipper – President

• Rodney Fry – Vice President

• Violet Elder – Treasurer

• Jay Jamrozy – Member-at-Large

• Lydia Borck – Secretary and Webmaster

Call to Order: 12:28 PM

Treasurer’s Report

• A lien was placed on a property due to nonpayment of HOA fees.

• Another property’s bankruptcy is expected to close in June.

• A different property has a lien foreclosure sale scheduled for June 10, 2026.

• Payment for the pond maintenance has been completed; reimbursement from Phase 1 is pending.

• HOA dues: Phase 1 – $600 | Phase 2 – $400.

• Last year, 33 members paid dues via PayPal; this year only 21 members have. This change resulted in a savings of $131.50 in transaction fees.

• Insurance costs increased from $1,987 to $2,235.

Grounds and Maintenance

• The lawn service trimmed overgrown bushes along Maplelawn near Acorn Park.

• Sidewalk asphalt repairs have been completed, though some voids are already forming. No further action planned at this time.

• The front entry signs on Martz need replacement; Phase 1 is exploring temporary options.

• Several fallen branches were reported; the lawn service will handle cleanup.

• The board approved the purchase of rubber mulch for the park area to reduce weed growth and the frequency of mulch replacement.

Sidewalk Repairs

• HOA cannot modify sidewalks with storm drains unless using a city-certified contractor.

• Sidewalks without drains fall under HOA responsibility; however, homeowner approval is required before work begins.

• Rodney and Violet will research leveling companies.

Additional Items

• Pet Butler discontinued service due to excessive non-pet waste in park trash bins.

• The board discussed moving the Annual Subwide Meeting to October.

• The HOA is still seeking a new Secretary for the Board.

Adjourned: 1:45 PM